Junior Administrative Assistant
RYTE Corporation, Kazakhstan
Job Description
Job Title: Junior Admin Assistant
About Us:
We're a team of physicians, healthcare executives, data scientists and Tech experts committed to empowering anyone, anywhere with the insights they need to make well-informed, healthcare decisions. Through the combined power of AI and big data, we have created the first all-in-one solution that provides our users with everything they need to know about medical professionals and facilities. RYTE transforms the comprehensive data we collect on millions of healthcare providers and medical experts worldwide into knowledge that helps individuals and organizations navigate healthcare systems. Headquartered in Toronto (Canada) and having operations in Canada, France, Kazakhstan, and the Philippines, you will join a truly international, multi-cultural, and dynamic workforce driven toward building something unique and that affects Life and Healthcare on a global scale. For more information about us, please connect with us at www.ryte.ai.
The Position: Junior Administrative Assistant.
Working directly with the Admin Assistant, you will participate in assisting with the hiring and development of the startup for the Kazakhstan territory.
The Role:
We are currently seeking a Junior Admin Assistant who will provide administrative support to the Admin Assistant. This individual has the ability to demonstrate a standard of excellence, enjoys challenges and is results-driven. This role is responsible for ensuring that the time and tasks of the office are well organized, planned and prioritized. The Junior Admin Assistant may work independently at times to prioritize and balance a personal workload to meet critical deadlines and target dates for assignments. We are seeking someone who is committed, reliable, professional and is able to build strong relationships with both internal and external stakeholders.
Responsibilities:
- Perform a wide variety of administrative support functions for the Admin Assistant
- Multiple and complex calendar management and meeting support to facilitate daily meetings and appointments and interviews
- Prepare personal files
- Office management
- Procurement
- Plan and co-ordinate offsite meetings, group, project and team events when required
- Prepare and organize internal documents in order
- Review incoming correspondence (regular mail and email) and sorting via issues of importance or immediate attention
- Handle telephone inquiries in a professional, helpful manner. Screen and route inquiries appropriately
- Additional responsibilities may include: assist with internal/external communications, support meetings through planning/logistics/communication
Requirements
- Fluent in Russian and Conversational or higher English
- Completion of a University Degree or equivalent experience
- 1+ years of experience as an Assistant in a professional work environment supporting a team
- Excellent multi-tasking skills with the ability to effectively prioritize tasks within a fast paced, deadline-oriented environment
- Strong organizing skills with the ability to follow through to ensure that tasks and deadlines are completed
- Strong attention to detail and demonstrated ability to provide a high level of accuracy
- Excellent interpersonal and communication skills (written and verbal). Strong business acumen is an asset
- Good judgment and decision-making ability, especially when dealing with clients (internal and external) at all levels
- Self-motivated and results-oriented
- Ability to handle and maintain information with the highest degree of integrity and confidentiality
- Proven experience working in a professional manner
- Advanced in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, amp; Teams.